Confidential Administrative Assistant Local 23
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This position is no longer available. Thank you for your interest in working with UNITE HERE.Union: UNITE HERE Local 23
Location: 275 Seventh Avenue, New York, NY 10001
Reports to: Local 23 Administrative Lead
Summary:
Local 23 is seeking a committed fighter for social and economic justice with demonstrable administrative skills and the ability to learn new skills. This position is responsible for assisting in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency throughout Local 23. Currently there are eight branch offices throughout the US and several membership locations without offices. It requires an individual who is resourceful, highly responsible, has a high degree of professionalism and has the ability to travel when needed.
Job Responsibilities (include but are not limited to):
• Coordinates with the Local 23 staff, IU Food Service Division staff and the locals bookkeeping and dues processing service to assist in the performance of administrative functions including answering and responding to incoming calls, handling incoming/outgoing mail, filing, processing invoices and expenses, working with employers to resolve membership issues.
• Provides support for Local 23 offices and organizing staff.
• Generates and publishes content for the Local 23 social media programs.
• Records and maintains Executive Board minutes, and assists with materials for membership meetings.
• Responsible for planning of Local 23 administrative and executive board meetings.
• Assists in planning and coordinating events (such as trainings, conferences, organizing drives).
• Prepares staff payroll for processing, including administering the approval process.
• Maintains and orders supplies and equipment for Local 23 offices.
• Handles confidential and non-routine information with sensitivity.
• Assists in getting materials and promotional items printed or developed and distributed and coordinates translations of various materials
• Assists in the development and management of Local 23 databases.
• Assists administrative lead in maintaining membership/dues records and driving membership programs.
• Assists with other projects as needed.
Job Requirements/Qualifications:
• College degree or equivalent work experience.
• Union activist or knowledge of labor unions thru community, political or other social activist experience.
• Proven organizational skills and attention to detail with the ability to be flexible and adapt to rapid changes.
• Experience in database management and report generation along with expertise with Microsoft Outlook, Word, and Excel and QuickBooks.
• Ability to travel.
• Willingness to work long hours and be flexible on scheduling.
• Excellent verbal and written communication skills.
• Exceptional interpersonal and teamwork skills.
• Capable of multi-tasking in a fast-paced organization and willingness to be flexible through changes
• Proven experience at working independently with minimal supervision and as part of a team to complete assignments.
• Bilingual Spanish a plus
Applications: Please forward cover letter and resume to Jen Kim (jkim@unitehere.org) with the job title on the subject line of your email.
UNITE HERE is an equal opportunity employer and gives equal consideration to all applicants without regard to sex, age, race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity or gender expression.